Society of Georgia Archivists
Annual Business Meeting
Spelman College
02 November 2006
CALL TO ORDER:
President Valerie Frey called the meeting to order. Frey welcomed everyone to the 2006 Annual Meeting. She then thanked the Board for their participation and gave special thanks to Taronda Spencer, Tamara Livingston, and the committees who organized the meeting. Frey also thanked the vendors for their support and participation. She expressed her appreciation to Sheila McAlister and Abby Adams for stepping in and working on the website and to Miriam Hudgins for serving as interim newsletter editor.
Valerie Frey also reminded everyone to sign up for a committee.
OFFICERS' REPORTS
Treasurer:
Treasurer Elizabeth Barr gave the budget numbers, year-to-date expenses and income. Barr reported that the total of all SGA accounts is $48,706. She stated that a detailed budget is available.
Archivist:
Archivist Michael Nagy reported that the most recent deposit of SGA materials at the Georgia Archives was in 2004 and the next deposit is not scheduled until 2009. Nagy asked that all former chairs or Board members turn over their records.
Administrative Assistant:
Administrative Assistant Sybil McNeil reported that there are 208 SGA members, with 26 new members this past year. McNeil asked everyone to please remember to renew their membership.
PUBLICATIONS REPORTS
Provenance:
Provenance Editor Reagan Grimsley reported that the 2005 issue came out this year and the 2006 issue will be published by January or February 2007. He noted that two positions are available–Associate Editor and Book Review Editor. Grimsley reported that Patricia Nugent of New Orleans was the winner of the Gracy Award.
Newsletter
Editor Elizabeth Keathley thanked Miriam Hudgins for serving as interim editor. Keathley reported that she is looking for an assistant editor. She then thanked the contributors.
Website:
Sheila McAlister reported that the website was re-designed in June to make it easier to navigate and update. She thanked Abby Adams for her help with the site. McAlister reported that they will be adding a blog to the site.
Listserv:
Listserv Manager Nora Galler reported that her activities in the past year included updating the email lists and moderating the listserv.
Subscriptions Manager:
Subscriptions Manager Jody Thompson reported that are 62 institutional subscribers.
COMMITTEE REPORTS
Archives Week Co-Chairs Christine de Catanzaro and Sheila McAlister were present. They reported that the Archives Week proclamation was signed by the Governor on 12 October. They thanked the Archives Week sponsors and noted that Archives Week had gotten good press coverage this year. Sara Saunders is going to be a co-chair next year, however, another co-chair is still needed. They also reported that the Archives Week Committee received a GHRAB award for advocacy. They then thanked their committee members.
Education Committee:
Education Committee Chair Christine de Catanzaro reported SGA had two very successful workshops this past year and noted that they are looking for ideas for future workshops. De Catanzaro then thanked the members of the Education Committee.
Membership:
Membership Committee Chair Jill Severn first acknowledged the new SGA members present. She then thanked her committee members. Severn reported that the directory was updated throughout the year and said to let her know of any information that needs to be updated. She stated that SGA wants to find out how it can better serve its members. A survey was developed and sent via Surveymonkey; there have been approximately 100 responses to date.
Scholarship:
Scholarship Chair Gilbert Head reported that three scholarships had been given this year. Head then spoke about the upcoming auction and noted that last year’s had raised $1430 for the scholarship funds. He thanked his committee and then presented certificates to the past year’s scholarship recipients.
Nominating:
Nominating Committee Chair Sheila McAlister thanked her committee members. She then thanked those people who were on the slate and noted this was the first year of electronic balloting. The results of the election were: Vice President/President Elect–Morna Gerrard; Secretary–Marie Force; Archivist–Muriel McDowell Jackson; Director–Elizabeth Russey; Nominating Committee members–Tina Mason & Kaye Minchew.
2006 Annual Meeting:
Second Year Director Taronda Spencer thanked all the committee members who helped organize this meeting. First Year Director Tamara Livingston encouraged people to run for office and to become active in SGA.
President's Report
President Valerie Frey reported on the Disaster Preparedness Committee. She stated that the committee had three meetings in the past year and has twenty-eight members. They have determined three goals: create a disaster preparedness guide for Georgia; train people who can then go train others ("train the trainers"); and to develop a tabletop kiosk to send to conferences.
Christine Wiseman passed out packets for each attendee from the Council of State Archivists Emergency Response Initiative and noted that there is an assessment tool on the CoSA website.
NEW BUSINESS:
New Georgia Encyclopedia SGA Article:
Jill Severn reported that there soon will be an article about SGA on the New Georgia Encyclopedia.
Surveymonkey:
Jill Severn and Sheila McAlister reported that SGA had engaged Surveymonkey for electronic voting and surveys. McAlister noted that she had used it in an SAA committee and saw a big increase in the numbers of people voting. They reported that with Surveymonkey, 83 ballots had been cast for this year’s election and approximately 60-70 of those votes were returned right after receiving the emailed ballot. They opened the floor to comments, however there were none.
ANNOUNCEMENTS:
President Valerie Frey noted that several SGA members and former SGA presidents retired in 2006. She then recognized and thanked those individuals: Myron House (former SGA president); Brenda Banks (former SGA president); Linda Matthews (former SGA president); and Ken Thomas.
It was announced that the 2007 Annual Meeting will be held in Columbus.
Valerie Frey asked that people please fill out the evaluation forms and encouraged everyone to come to the reception. She then thanked everyone for attending.
ADJOURNMENT:
There being no other business, the meeting was then adjourned.
